Treatment Revenue Audit

You already diagnose the treatment. This shows what happens to the portion that never gets accepted or scheduled.

Pull these five numbers from your practice management software

Treatment diagnosed per month Total dollar value presented to patients, not what was collected.

Current case acceptance Accepted dollars ÷ diagnosed dollars.

45%

Average case value

Diagnosed treatment sitting unscheduled Accepted or presented, never on the books. Most practices underestimate this.

Collection rate Keeps the audit in collected dollars, not production.

96%

Set your own improvement assumptions

Acceptance points gained Start low. Anything above +5 should be earned with pilot data, not assumed.

5 pts

Unscheduled backlog recovered in year one

Plan

Where the money is today · collected dollars

Diagnosed

monthly

$250,000

Accepted at 45%

$108,000

Diagnosed but never accepted

$1,584,000

a year · $132,000 every month

Already sitting unscheduled

diagnosed, accepted or presented — never booked

$180,000

What Yes Smile recovers from that

From acceptance (45% → 50%)

5.2 more cases per month

$12,000

From the unscheduled backlog

8% of $180,000 over 12 months — year one only

$1,152

Recovered revenue

$157,824

/ year one

$13,152 per month

Then $144,000 / year once the backlog is cleared

Year one cost

$6,488

Return

23.3x

Payback

15d

Ignore every assumption above. Professional pays for itself the moment your acceptance rate moves from 45% to

45.23%

A gain of 0.23 points. Everything past that is profit.

The same practice at different levels of improvement

Backlog recovery held constant. Only acceptance moves. Per-year figures include the one-time backlog recovery, so they describe year one.

Acceptance	Per month	Per year	Return
45% → 47%	$5,952	$71,424	10.0x
45% → 48%	$8,352	$100,224	14.4x
45% → 50% your setting	$13,152	$157,824	23.3x
45% → 53%	$20,352	$244,224	36.6x
45% → 55%	$25,152	$301,824	45.5x

Send me this audit

We'll email the full breakdown and a short note on which numbers to pressure-test first.

Figures are projections based on the numbers you entered, not a guarantee of results. Acceptance improvement varies by practice, payer mix, and how consistently the team uses the system.